Depending on the context of personal information you provide, Woleet may be the data controller (“controller”) or data processor (“processor”) of your personal information under this policy.
Woleet is a processor of personal information submitted to the Services or collected through the Services on behalf of or at the direction of subscribers.
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The types of personal information we collect and share depend on which of our Websites or Marketing Activities you use. In general, we may collect information that identifies you, information about how you use our Websites, and the information that you create while you interact with our Websites.
Information that we collect from you may include the following:
You also may provide information as a contributing user that is published or displayed (hereafter, referred to as “posted”) on public areas of our Websites, on the Woleet Community site, or transmitted to other users of our Websites or third-parties. Your user contributions are posted and transmitted to others at your own risk.
Woleet uses personal information that you provide to us to deliver content on our Websites, plan and host Marketing Activities, and to provide our Services, i.e:
We may use this information in the following ways:
Woleet may directly collect personal information you provide us in the following ways:
When Woleet e-signature service is used, the signatory’s personal data may be first registered by the signature requester. The signatory is then notified by email and is asked within the signature process for accuracy confirmation and consent about the storage of his/her personal data.
We are not responsible for the accuracy of any information provided by third-parties or third-party policies or practices.
Examples of the types of personal information that may be obtained from public sources or purchased from third-parties and combined with information we already have about you, may include:
Third-party sources we may use vary over time, but have included or may include:
As is true of most websites, Woleet gathers certain information automatically as you navigate through and interact with our Websites. This information helps us to improve and personalize our Websites, Marketing Activities, and Services, as well as prevent fraud or abuse. This information may be gathered and stored in log files.
Information that we collect from you automatically may include the following:
Woleet retains your personal information for a period of time consistent with the original purpose of collection, and allowing us to pursue our legitimate business interests, conduct audits, comply with our legal obligations, resolve disputes, and enforce our agreements.
We retain your personal information during the time you have an account to use our Websites or Services, or as agreed in our subscription agreements, and up to one year after the end of the contract.
Signer data are stored for a maximum of one year after the end of the contractual relationship between Woleet and the applicant who created the Signer data.
The personal data we collected for commercial purposes are retained during a maximum period of 3 years after inactivity of the relationship between Woleet and the person.
Woleet will maintain appropriate technical and organizational security measures designed to protect your personal information from accidental loss, unauthorized use, alteration, or disclosure. Although we implement and maintain security measures that are appropriate for our business activities, please be aware that no security measures are perfect or impenetrable and any transmission of personal information is at your own risk. You must also make sure that your information is safe and secure. We are not responsible if you circumvent any privacy settings or security measures on our Websites. Even if we give you (or you have chosen) a password for access to certain parts of our Websites, you are responsible for keeping this password confidential. Do not share your password with anyone. Please be careful about giving out information in public areas of our Websites, for example, community message boards or forums. The information you share in public areas may be viewed by any user of our Websites. We cannot control the actions of other users of our Websites with whom you choose to share your information; as such we cannot guarantee your contributed information cannot be viewed by unauthorized parties.
Please contact us at firstname.lastname@example.org for any request about your rights regarding your personal information.
If you choose to exercise your rights of access / modification / deletion, we will ask you to prove your identity, possibly by means of an official identity document.
Your request will be processed within a maximum of one month, in accordance with the GDPR. A record of this request will be kept by Woleet for tracking purposes for up to one year after your request.
If the personal data relate to a signatory involved in a draft or ongoing signature request, the signature requester will be notified about the modification or deletion of the personal data.
The modification or deletion of a signatory’s personal data has impacts on the related signature requests and signature proofs. In order not to disturb the signature nominal mode of operation, the following limitations are defined by Woleet:
Google user data are always accessed through an OAuth consent screen.
When using OAuth to login using Google, Google’s data are acceded to either create a new user from its Google account or validate its credentials when used as a login.
The only other time user data is accessed is when a user chooses to select a file from its Google Drive account to create its digital fingerprint (SHA256), in that case the file is always kept in the user’s browser and never transferred to our servers.
Woleet saves some data on its servers:
email / profile / openid: Used to enable OAuth sign-up / login.
drive.readonly: Used to be able to calculate a hash of one of your files stored on your
Google Drive account, this file will stay in your browser and will never be transferred to our servers.